Notice of a public meeting of
Audit and Governance Committee
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To: |
Councillors Hollyer (Chair), J Burton (Vice-Chair), Fisher, Merrett, Rose, Coles, Watson and Binney (Independent Member)
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Date: |
Wednesday, 3 September 2025
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Time: |
5.30 pm
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Venue: |
West Offices - Station Rise, York YO1 6GA
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AGENDA
1. Apologies for Absence
To receive and note apologies for absence.
2. Declarations of Interest (Pages 5 - 6)
At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.
An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.
[Please see attached sheet for further guidance for Members].
3. Minutes & Action Log (Pages 7 - 34)
To approve and sign the minutes of the meetings held on 14 May 2025 and 30 July 2025 and to consider the Committee’s action log.
4. Public Participation
At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.
Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Monday 1 September 2025.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings
Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
5. Key Corporate Risks monitor 2 (Pages 35 - 78)
The purpose of this report is to present Audit & Governance Committee with an update on the key corporate risks (KCRs) for City of York Council.
6. Treasury Management Monitor 1 (Pages 79 - 100)
Audit & Governance Committee are responsible for ensuring effective scrutiny of the treasury management strategy and policies, as stated in the Treasury Management Strategy 2025/26 approved by Full Council on 27 February 2025.
7. Constitution Changes (Pages 101 - 166)
The purpose of this report is to provide the updated Contract Procedure Rules for the committee to note, and to provide the proposed constitutional changes to the Planning Committees to the committee for consideration and discussion.
8. Executive / Scrutiny Protocol for City of York Council (Pages 167 - 208)
This report presents the Committee with a proposed constitutional change to Article 8 – Scrutiny, to incorporate an Executive / Scrutiny Protocol for City of York Council. The Protocol has been developed as part of work towards fulfilment of the recommendations in respect of the Council’s Scrutiny function agreed by Council in March 2025.
9. Audit and Governance Work Plan (Pages 209 - 210)
To consider the committee’s work plan.
10. Urgent Business
Any other business which the Chair considers urgent under the Local Government Act 1972.
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Democracy Officer: Name: Robert Flintoft Telephone: (01904) 555704 Email: Robert.flintoft@york.gov.uk
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For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:
· Registering to speak · Business of the meeting · Any special arrangements · Copies of reports
Contact details are set out above. |